01Requirement gathering
Intake & clarify
Describe the need in plain language. Atlas reads it for quantity, budget, timeline, compatibility, must-haves and nice-to-haves, then asks only the questions that would change the decision.
Atlas Procurement Intelligence
Strategic sourcing software that takes a business need to an approved supplier
One guided sprint carries the work from requirement gathering to supplier selection — structured, evidenced, and scored against criteria you set.
Atlas writes out its reasoning. Every score, gap and recommendation comes with the evidence behind it, so the decision stands up after the fact — not just on the day.
The worked example is a simulated demo scenario — supplier names, prices and availability are not live offers.
How it works
Strategic sourcing, from requirement gathering to supplier selection
Most sourcing rounds don't fail at negotiation — they fail because the requirement was fuzzy, the quotes weren't comparable, and nobody wrote down why the winner won. A sprint keeps all three in one record.
02Decision framework
Decision Blueprint
Atlas drafts the Blueprint: tiered requirements, constraints, dependencies, risks, alternatives, evidence, evaluation criteria with weights, and who holds approval authority.
03Supplier discovery
Source & qualify
Candidates are checked against qualification criteria — business identity, authorized reseller status, product capability, geography, warranty, payment terms — and every unverified point is written out as a gap.
04Going to market
RFQ & outreach
Build one RFQ with the approved requirements and supplier questions, run the pre-send check, then hand the text to your own email client. Responses, follow-ups and supplier answers stay on one board.
05Bringing quotes in
Quote intake & normalization
Paste or type quote text. Atlas pulls line items and costs, matches each quote to the Blueprint requirements, and normalizes landed cost alongside the supplier's original numbers. A fee nobody quoted stays marked not provided.
06Supplier selection
Compare & score
Each option is scored against the criteria weights in your approved Blueprint, and every score carries a written reason plus the evidence behind it. What-if controls show what would change the ranking.
07Buyer control
Decide & approve
Atlas recommends; the buyer decides — approve, choose an alternative, request clarification, ask for a revised quote, or send the round back to sourcing. Where approval is required, the recommendation routes to the named approver.
08Passing it on
Procurement handoff
The approved decision becomes a handoff: commercial and delivery terms, product lines, rationale, alternatives, accepted risks, evidence package and buyer-owned next steps — plus a final brief you can print or save as PDF.
Evaluation criteria
Scored on the weights you set, not on price alone
Atlas starts from a default weighting and you edit it in the Blueprint before sourcing begins — weights have to total 100%. The same weights drive every screen, so the ranking you compare is the ranking you approve.
25%
Requirement Fit
Does the quote actually meet the must-haves, or does it leave specs unconfirmed?
20%
Total Cost
Normalized landed cost — unit price, shipping, taxes, implementation — not the headline number.
15%
Availability
Stated lead time and stock against the date the business actually needs the goods.
15%
Supplier Trust
Qualification evidence: identity, authorization, history, responsiveness.
10%
Risk
Open flags on delivery, terms, or capability, with severity written out.
10%
Warranty
Cover length and how service is actually delivered.
5%
Support
Who answers, how fast, and where.
Sample outcome
Laptop refresh — 30 devices
| Supplier | Landed cost | Lead time | Score |
|---|---|---|---|
Dell Technologies Latitude Business Laptop Package · Atlas recommendation | $34,200 | 7–10 days | 92 |
Lenovo Pro ThinkPad T14 Business Package · Closest alternative | $35,180 | 10–14 days | 86 |
CDW HP EliteBook 640 Package · Above budget ceiling | $36,050 | 7–14 days, partial stock | 80 |
A simulated scenario for a 30-device refresh against a $36,000 ceiling. The ranking is the weighted score, not the landed cost — cost is 20 of the 100 points, and each criterion's reason is written out on the comparison screen.
Evidence and reasoning
Every score arrives with a written reason
Atlas is a deterministic engine reading your own sprint data — no unexplained percentages, no ranking you have to take on faith. Where a supplier's quote leaves a must-have spec unconfirmed, that shows up as an open item you can accept, push back on, or reject, and the choice is recorded.
- Qualification evidence is tracked per supplier, with gaps named rather than smoothed over.
- Normalized landed cost is added alongside the supplier's original figures, never replacing them.
- What-if controls show which criterion would have to move to change the ranking.
- Accepted risks, budget exceptions and overrides each need a written reason before they stick.
- The audit trail records who proposed, who approved, and what changed at each step.
Boundaries
What this software deliberately does not do
Sourcing software earns trust by being clear about where it stops. Nue runs the decision; the buyer runs the purchase.
No autonomous purchasing
Nue never places an order, signs anything, or commits spend. The buyer's approval is what unlocks the handoff.
No payments or AP automation
Invoicing, payment runs and ledger entries stay in your finance systems. This is the decision stage, not the settlement stage.
No email sent by Nue
RFQs, follow-ups and supplier replies are drafted and tracked here, then handed to your own email client to send.
No invented numbers
A fee that was never quoted shows as not provided rather than $0, and original supplier figures are never overwritten.
Next step
See the whole round, or start your own
Open the sample sprint to walk all eight stages with real screens, or begin an intake and Atlas will structure the requirement before anything goes to market.